Terms and conditions of 10th european conference on boron chemistry (euroboron10)
§1. General Provisions
1. The 10th European Conference on Boron Chemistry (Euroboron10) takes place from 6th June to 10th July 2025 at the Faculty of Philology, University of Lodz, Pomorska 171/173, 90-235 Łódź, hereinafter: Conference
2. The Conference is organized by the Polish Chemical Society (PTChem) with the support and involvement of the following co-organizers: the Institute of Medical Biology, Polish Academy of Sciences.
3. Registration for the Conference implies acceptance of the Terms and Conditions.
4. The official website of the Conference is the following: www.euroboron10.eu
5. Conditions of participation in the Conference are as follows:
§2. Registration and Participation
1. Registration for the Conference can only be made via the online registration form available on the website: www.euroboron10.eu
2. Registration involves providing the name, surname, student status/title/academic degree, e-mail address, and affiliation through the registration form available at www.euroboron10.eu. Other information regarding participation in individual events and facilities is required when applying for their use through the same form.
3. All registered participants must pay the required registration fees. Participation in the Conference is possible only after the participant has made the payment.
4. If the payment for participants who have accepted abstracts will not be completed by the end of April (March 31, 2025), the contribution will be cancelled and not inserted into the Book of Abstracts.
5. All participants are required to fill out the payer’s data carefully. The Organizers are not responsible for any consequences of providing false and/or incomplete information on the registration form.
6. After registration, participants will receive an automatically generated notification email to the email address provided in the registration form. If you do not receive a notification email within an hour of submitting your registration, please check your spam folder or junk mail or contact the Organizing Committee to confirm your registration status (email: office@euroboron10.eu).
7. After registering, the participant will have access to his profile in the system to check the status of the registration.
8. During the Conference, the participants will be presented with the forms of activity prepared for them, which will be defined in separate programs. The programs referred to in the preceding sentence will be posted on the website www.euroboron10.eu
§3. Conference Registration Fees
1. Information about fees is available on the website: www.euroboron10.eu
2. The participant’s registration fee includes:
3. The accompanying person registration fee includes:
The costs of accompanying events will not be refunded in case of resignation from participation in them.
4. The registration fee does not cover the costs of participation in the Gala dinner and accommodation.
5. The cost of the registration fee depends on its type.
6. Types of registration fees:
§4. Payments, Invoices
1. Payment to the Bank account. “Name and surname of the participant”. The participant must cover bank expenses.
2. If the payment invoiced covers all orders placed, the final (settlement) invoice will be issued only at the Participant’s request submitted no later than the end of the month in which the Conference begins. The Organizing Committee will send this document.
3. The invoices will be issued based on the data provided during registration (invoice data). The Organizing Committee informs that it does not correct the data entered incorrectly by the Participant on the issued VAT invoices.
4. The date when the bank transfer has been made (in accordance with the deadlines mentioned on the Conferences’s website) will be considered as the date of participant’s registration. Should one deadline be missed, the price of the next applicable fee will be charged automatically.
§5. Cancellation terms and fees refund
1. All Conference participation cancellations must be e-mailed to the Organizing Committee: office@euroboron10.eu. The date when the e-mail resignation was sent is binding.
2. For cancellation received by 31 March 2025, payment will be refunded in full, except for the handling fee of EUR 200.
3. For cancellations received from 1 April 2024 to 31 May, payment will be refunded 50%.
4. There will be no refund for cancellations received after 31st May.
5. No-shows without prior cancellation: payment will not be refunded.
6. Participants have the right to delegate another person to participate in the Conference on their behalf at no additional charge. The application should be sent by e-mail to office@euroboron10.eu within 5 working days before the Conference.
§6. Participant’s duties and responsibilities
1. Participants accept the established rules of the course of the Conference and its program and undertake not to influence its change and not to disturb the course of the Conference.
2. All participants are required to wear their ID badge in a visible location during the Conference and all accompanying events and show it to Conference personnel upon request.
3. All Participant Conference materials, such as lectures, oral Presentations, etc., should be made in accordance with the Organizer’s guidelines and instructions. The Organizer is not responsible for materials not compliant with the requirements.
4. During the Conference, the Participant is obliged to comply with fire and safety regulations at the Conference venue and follow the Organizer’s instructions.
5. Participants are fully materially liable for the damage they cause on the premises of the facilities where any Conference activities are conducted.
6. The Organizers are not responsible for Participants’ belongings, which may be lost, damaged or stolen during the Conference.
7. During the Conference, it is forbidden to manifest one’s worldview, particularly political views. Commercial, promotional, or advertising activities are also forbidden, subject to cases where a given entity has obtained the separate consent of the Conference organizer.
8. In the event of a Participant disturbing law and order, the Conference organizer is entitled to remove him from the Conference by refusing to allow him to participate in live events. In order to ensure security during the Conference, the Conference organizer may record the conference’s course.
§7. Personal data protection and consent to their processing
In accordance with Articles 13 and 14 of the European Parliament and Council Regulation (EU) 2016/679 from 27 April 2016 on the protection of individual persons with regard to the processing of personal data and on the free movement of this data and repealing Directive 95/46/EC (General Data Protection Regulation, hereinafter “RODO”), PTPS informs you that:
1. The administrator of your Personal Data regarding the organization and progress of the Conference is the Polish Chemical Society, 16 Freta St., 00-227 Warszawa.
2. The Polish Chemical Society has nominated a Data Protection Officer. The Inspector can be contacted by e-mail at rodo@ptchem.pl
3. Your personal data will be processed for the following purposes: preparation and conduct of the Conference and post-conference servicing, including the financial and content-related settlement of the Conference. The legal basis for the processing of your personal data arises from Article 6/1 (a), (b), (c) and (f) of the RODO.
4. The provision of your personal data is voluntary, but the following data—first or first name, surname, email address, affiliation, title/degree—are necessary for your participation in the Conference.
5. Your provision of personal data concerning your diet requires separate consent from those indicated in the registration form.
6. Your personal data submitted in the registration form may be forwarded to entities providing technical and IT services to the Conference and the Conference co-financing bodies within the scope of cost accounting. Your personal data in the form of your image may be recorded on photos or films from the Conference and processed on the websites of the Co-organizer and the profiles of the Organizer and the Co-organizer on social media in a manner that allows third parties to access them, for the purposes of the promotion of the Conference and the Co-organizer, including for the purposes of the coverage of the Conference – in accordance with §8/2 of the Regulations.
7. Your personal data provided in the registration form will be processed until the end of the Conference and then for the time required by the agreements concluded for the settlement of the project and the storage of documentation, as well as for the period of limitation of claims that may arise from participation in the Conference and for the period resulting from legal regulations.
8. You have the right to be informed about the processing of your personal data and your rights under the RODO, to have access to the content of your data and to have it rectified, and to have your personal data deleted from the controller’s files (unless further processing is necessary for the performance of a legal obligation or the investigation, assertion or defense of claims), and to have the right to restrict processing, to object to processing – in the cases and under the conditions set out in the RODO. To the extent that the processing is based on consent, you also have the right to withdraw your consent at any time without affecting the lawfulness of the processing carried out on the basis of consent prior to its withdrawal. Withdrawal of consent for the processing of personal data can be sent by e-mail to Polish Chemical Society, 16 Freta St., 00-226 Warszawa, biuro@ptchem.pl.
9. Your personal data will not be subject to automated decision-making or profiling.
10. You have the right to complain to the Chief Data Protection Officer if you consider that processing your personal data violates the provisions of the RODO.
§8. Consent to record and use the image
1. The Polish Chemical Society, as the main organizer of the Conference, and Institute of Medical Biology PAS, as a co-organizer of the Conference, plans to carry out photo-reportage of the Conference for documentation purposes (e.g. reports and reports), information purposes (available on the Conference website and other co-organizer websites with information on the Conference and its proceedings), promotion purposes (e.g. on co-organizer website, or in social media) and archiving purposes (in terms of recordings and photo-reportage). By taking part in the Conference, the participant agrees to have his/her image registered and used for the purposes indicated in paragraph 1 above without being entitled to any financial compensation for the aforementioned. The consent covers the dissemination by the Co-organizer of the image recorded in connection with participation in the Conference by fixation, reproduction using any techniques, dissemination, use, marketing, lending, public performance, insertion, display, reproduction, broadcasting, public communication, archiving, including in particular on the Co-organizer’ websites, on the co-organizer’ social media profiles, on Euroboron10 promotional events and Euroboron10 websites and social media.
§9. Copyright
1. The Conference, its Program, and all methods presented during the Conference are protected by law in accordance with applicable regulations. By participating in the Conference, the participant does not acquire any rights to dispose of proprietary copyrights.
2. Copying the materials of the Conference and/or recording the Conference, as well as making such materials and recordings available to third parties, is illegal and is subject to the criminal liability described in the Act on Copyright and Related Rights (Journal of Laws of February 4, 1994, No. 24, item 84, as amended).
3. The participants declare that they have proprietary copyrights or the necessary licenses to the published materials. Participants declare that the publication of materials and their content is in accordance with the law and does not infringe the rights or goods of third parties.
4. In the event that third parties raise justified claims against the Participants resulting from the violation of the rights referred to in the paragraph above, by publishing the materials provided, the Party providing the contested materials undertakes to satisfy claims and pay royalties or damages that the Organizers would have to bear, together with all costs incurred for breaches.
5. By participating in the Conference the Participant grants the Organizers an unlimited, non-exclusive, unlimited territorially, quantitatively and qualitatively license with the right to grant a sub-license of the same scope as the license to use the materials and the abstract in whole or in part, independently as part of a collective work, in combination with works and elements freely selected by the Organizer, as well as its studies, adaptations and all the created materials, graphics, fragments, shots, documentation – for information, documentation and educational purposes of the Event itself, including in particular its use, sharing on the Internet, Intranet, as well as part of any telecommunications services with the use of any systems and devices on the Platform and on other Organizer’s websites.
6. The license referred to in sec. 5 above (hereinafter referred to as the “License”) is granted to the Organizers upon presenting during oral presentation – in terms of the materials and upon sending the abstract – in terms of the abstract and includes the use of the materials and the abstract in the following fields of use:
7. The license also includes the Organizer’s right to exercise dependent rights to the materials and the abstract in all the fields of use referred to in sec. 5 and 6 above, including, in particular, the right to make changes to the materials and the abstract, prepare them, and use them.
§9. Final Provisions
1. The Organizer reserves the right to make changes in the Conference program. The current program is published on the website: www.euroboron10.eu
2. The Conference organizer reserves the right to cancel and change the program and format. The cancellation of the Conference will be announced on the Conference website referred to in §1 paragraph 3. The Conference organizers will not be obligated to provide any compensation or reimbursement to Participants for this, nor to refund the costs incurred for participating.
3. If the Conference is not held for reasons caused by “force majeure”, the Participant is not entitled to compensation or reimbursement of any fees related to participation in the Conference. Force majeure is considered to be e.g. epidemics, strikes, riots, fire, flooding and weather phenomena such as lightning, hurricanes, and floods, as well as obligations under sanitary or epidemiological regulations, the conclusion of agreements on their basis preventing or limiting the organization of the Conference, or the introduction of other regulations according to which the organization of the Conference will not be possible.
4. To all matters not settled herein, provisions of the Polish Civil Code shall apply.
5. Polish courts shall settle any disputes that may arise from participation in the Conference according to Polish procedure.
6. The Organizer and co-organizer reserve the right to change the Regulations, particularly due to changes in generally applicable laws and the need to adapt the Regulations to this change, change the Conference program, and increase the security measures accompanying the Conference.
7. The following Terms and Conditions come into effect on the date of their posting on the website: www.euroboron10.eu